Invitation for Pre-Qualification of Suppliers for the Provision of Goods, Services and Minor Works
The Pension Fund invites applications from suitably qualified and compliant suppliers, service providers and contractors for pre-qualification and inclusion in the Fund’s Supplier Database for the 2026/27 financial year.
1. Background
The Fund hereby invites interested and eligible suppliers to submit Expressions of Interest for consideration and inclusion in the Fund’s Supplier Database under the categories listed below.
2. Categories for pre-qualification
| Lot | Category | Goods / Services |
|---|---|---|
| 1 | General Office Supplies | Mineral water supply, office refreshments, sugar, coffee, tea and creamer |
| 2 | Printing and Stationery | Stationery, toners and cartridges, photocopying paper, mailbox services, bulk printing, photocopying and binding |
| 3 | Cleaning Materials | Toilet paper, paper towels, cleaning materials, hand soap, sanitizers, air fresheners and refuse bags |
| 4 | Marketing and Branding | Video production, photography, documentary production, branding, design and printing of promotional materials |
| 5 | Corporate Wear | Staff uniforms and related apparel |
| 6 | Advertising | Newspaper advertising, vehicle branding, radio, television, social media and billboard advertising |
| 7 | Computer Equipment and Software | Laptops, desktops, internet services, web hosting, security equipment, maintenance and repairs |
| 8 | Office Equipment | Printers, photocopying machines, projectors, shredders, drones, cameras and water dispensers |
| 9 | Office Furniture | Office desks, chairs, boardroom tables, coat hangers, letter trays and wooden bins |
| 10 | Vehicle Maintenance | Supply of tyres, vehicle servicing, repairs and maintenance |
| 11 | Insurance Services | Motor vehicle insurance, vehicle tracking, provident fund administration and workman’s compensation |
| 12 | Logistics and Travel | Travel agency services, vehicle hire, freight forwarding, clearing services, courier and mail delivery |
| 13 | Hotels, Halls and Catering | Accommodation, conferencing facilities, event management and catering services |
| 14 | Construction Services | Minor works and office partitioning |
| 15 | Valuators | Asset valuations |
| 16 | Warehouse | Storage facilities |
| 17 | Content Creators | Content creation |
3. Mandatory requirements
- Company profile
- Certified copy of valid business registration documents
- Valid Trade Licence / Business Identification Document
- Valid Tax Clearance Certificate
- VAT Registration Certificate (where applicable)
- Latest three (3) months’ bank statements
- Confirmation letter from the bank validating banking details
- At least three (3) reference letters from major clients for goods supplied or services rendered within the last two (2) years
4. Due diligence and database inclusion
Following evaluation of submissions, the Fund may conduct due diligence and verification exercises prior to final inclusion in the Supplier Database.
Inclusion in the Supplier Database does not guarantee award of any contract or business opportunity with the Fund.
5. Clarifications and submission of expressions of interest
Requests for clarification may be submitted in writing to:
Email: procurement@pensionfund.org.ls
Further information may be obtained during office hours (08:00 – 16:30) from:
Head Corporate Services
Pension Fund
P.O. Box 14395, Maseru 100
4th Floor, Pension Fund House
Constitution Road, Maseru West
Interested suppliers are required to submit sealed envelopes clearly marked:
“PRE-QUALIFICATION FOR THE PROVISION OF GOODS, SERVICES AND MINOR WORKS – 2026/27”Submissions must be deposited in the tender box at the address above on or before:
Closing date
24 July 2026 at 16:30
Late submissions shall not be accepted.
